MUSIC THERAPY ASSOCIATION OF WASHINGTON

CONSTITUTION – December 2010

Article I

Name

Section 1. The name of the organization shall be the Music Therapy Association of Washington.

Article II

Purpose

Section 2. The purpose of the Association is to support the aims and objectives of the American

Music Therapy Association; to promote the growth of Music Therapy as a profession in the state of Washington; to provide a professional support group for Music Therapists in Washington; to encourage ongoing education of Music Therapy by providing speakers, workshops, and other special projects.

Article III

Membership

Section 1. Membership in the Association shall be of four classes: professional, student, affiliate, and inactive.

Section 2. Membership in the Association shall be subject to residence in the state of Washington.

Section 3. Membership privileges and annual dues shall be prescribed in the Bylaws of the Music Therapy Association of Washington.

Article IV

Officers

Section 1. The officers of the Music Therapy Association of Washington shall be elective. The authority and duty of each official shall be such as is defined in the Bylaws.

Section 2. The elective officers of the Association shall be a President, Vice President, Treasurer, Secretary, and Historian/Archivist.

Section 3. The elective officer of the Association shall hold the same office for no more than two consecutive terms.

Article V

Representatives to Music Therapy Association of Washington

Section 1. Representatives to the Music Therapy Association of Washington committees shall be appointive. The method of appointment shall be specified in the Bylaws.

Section 2. The authority and duty of Representatives to the Music Therapy Association of Washington committees shall be such as defined in the Bylaws.

Article VI

Executive Board

Section 1. The Executive Board shall consist of the President, Vice President, Treasurer, Secretary, and Historian/Archivist, Government Relations Representative, and Student Liaison.

Section 2. The Executive Board shall have the power to transact the general business of the Association; shall be responsible for the management and control of its funds; and shall be empowered to appoint assistants to any officer of the Association.

Section 3. Any Executive Board member vacancy shall be filled specified in the Bylaws.

Article VII

Meetings

Section 1. Meetings of the Association shall occur no less than four times per year. The method of scheduling shall be specified in the Bylaws.

Section 2. Special meetings of the Association shall occur on an as-needed basis. The method of scheduling shall be specified in the Bylaws.

Section 3. Meetings shall be governed by Robert’s Rules of Order, as such rules may be revised from time to time, and insofar as such rules are not inconsistent with or in conflict with these Articles or the Bylaws.

Article VIII

Quorum

Section 1. The quorum of the Executive Committee shall be: a simple majority of those attending the meeting, of which at least two (2) must be officers, shall constitute a quorum.

Section 2. The normal quorum of the Executive Committee, plus at least 25% of the professional membership, shall constitute a quorum for an Annual Meeting. At no time shall lack of a quorum at a non-business session prevent those present from proceeding with the program of the day.

Article IX

Amendments

Section 1. This Constitution may be amended at any quarterly meeting by two-thirds vote of the active members present, provided that the proposed amendments have been submitted to the membership at least two weeks in advance of the meeting.

Section 2. This Constitution may also be amended by mail vote solicited from the total membership, the amendments having been submitted to the membership by mail at least two weeks before the vote is due. A two-thirds affirmative of the members responding is necessary for change, adoption, or repeal of an amendment.

Article X

Financial System

Section 1. The financial records of the Association will consist of a checking account and a petty cash account. The Treasurer of the Association is responsible for the monies and is accountable to the membership for accurate record keeping and balances. Accountability procedures may be called upon at any time in the manner specified in the Bylaws.

Section 2. Financial Audit: there will be an auditing of the Association’s Financial records in December of the second year of the Treasurer’s term of office. The audit will be performed by the Executive Board and one person appointed from the professional membership.

Section 3. Financial Report: there will be no less than one financial report presented to the membership each year. This report may be called upon in the manner specified in the Bylaws.

Article XI

Publications

Section 1. The official publication of the Music Therapy Association of Washington is the newsletter, available online through the Association website.

MUSIC THERAPY ASSOCIATION OF WASHINGTON

BYLAWS – December 2010

Article I MEMBERSHIP

Section 1. Professional membership shall be open to music therapists who have paid current dues to the Association. Such membership shall provide the privilege of participation in activities of the Association, the right to vote, to hold office, and to receive publications of the Association.

Section 2. Student membership shall be open to all individuals who are declared music therapy majors enrolled in AMTA-approved schools, or other interested students, and shall consist of those who have paid current dues to the Association. Such membership shall provide the privilege of participation in activities of the Association and to receive any publications of the Association.

Section 3. Affiliate membership shall be open to others, not including music therapists, who support the Association. Affiliate membership shall provide the privilege of participation in activities of the Association and to receive any publications of the Association but does not include the right to vote or hold office.

Section 4. Inactive membership shall be given to any previously active member or student member who is delinquent in paying dues to the Association.

Article II DUES

Section 1. Annual due for membership is as follows: Professional – $20.00; Student – $10.00;  Affiliate – $10.00.

Section 2. Annual dues will be paid by January 31 of each year.

Article III OFFICERS

Section 1. The elective officers of the Association shall be elected by active professional members through mail ballot after the last business meeting of the term before January 1 of the new term. The officers shall continue in office for a term of two years. The regular term of office shall commence on January 1 of alternating years.

Section 2. The President shall preside at the meetings of the Association, appoint committees, and chair and perform other duties implied by the title.

Section 3. The Vice President shall preside in the absence of the President, shall succeed to the Presidency until a special election can be held, and shall serve as program chairperson for workshops or continuing education meetings.

Section 4. The Secretary shall take minutes at all business meetings and distribute correspondence and publications.

Section 5. The Treasure shall collect dues and handle the financial affairs of the Association.

Section 6. The Historian/Archivist shall collect and catalog Association documents, materials, and permanent records.

Article IV NOMINATIONS AND ELECTIONS

Section 1. Nominations for all elected officers shall be made from the membership with prior approval of the nominee.

Section 2. Elections will be held by state-wide ballot after the last business meeting and prior to the inception of the stated term of office by a majority of ballots received.

● A. President and Secretary/Treasurer will be elected for terms beginning in the odd year.

● B. The Vice President shall be elected for terms beginning in the even year.

Section 3. In the event of resignation from elected office, the Vice President, Treasurer, Secretary, and Historian/Archivist positions shall be filled by a special election to be held at the following business meeting or by mail-in election as determined by the elected officers.

Section 4. In the event of a resignation from elected office, the Presidential office shall be filled by succession of the Vice President to President. A special election for Vice President shall be stated in Section 3 of this article.

Article V REPRESENTATIVES

Section 1. Representatives to the Music Therapy Association of Washington committees shall be accepted and/or appointed by the Executive Board as necessary.

Section 2. The authority and duty of the Representatives to the Music Therapy Association of Washington committees shall be decided by the Executive Board.

Article VI RULES OF ORDER

Section 1. All business of the Association will be conducted using approved parliamentary procedure.

Article VII FINANCIAL SYSTEM

Section 1. Petty cash: purchases under $20.00 are allowed at the discretion and approval of the Treasurer.

Section 2. Primary Expenditures: purchases between $20.00 – $50.00 are at the discretion and approval of the Treasurer; purchases between $50.00 – $100.00 require Executive Committee vote.

Section 3. Capitol Expenditures: purchases over $100.00 require Music Therapy Association of Washington membership vote and exclude IRS 501(c)3 fees.

Section 4. Financial Audit: there will be an auditing of the Association’s Financial records in December of the second year of the Treasurer’s term of office. The audit will be performed by the Executive Board and one person appointed from the professional membership.

Section 5. Financial Report: there will be no less than one financial report presented to the membership each year. This report will be published in the newsletter.

Article VIII MEETINGS

Section 1. Quarterly meeting of the members shall be scheduled by the President. Date, time, and location will be announced in the newsletter and/or listserv.

Section 2. Special meetings of the Music Therapy Association of Washington, the Executive Board, and any committee may be called. It is the responsibility of the President or committee chairman to schedule the meeting and inform the participating members.

Article IX AMENDMENTS

Section 1. These Bylaws may be amended at any quarterly meeting by two-thirds vote of the active members present, provided that the proposed amendments have been submitted to the membership at least two weeks in advance of the meeting.

Section 2. These Bylaws may also be amended by mail vote solicited from the total membership, the amendments having been submitted to the membership by mail at least two weeks before the vote is due. A two-thirds affirmative of the members responding is necessary for change, adoption, or repeal of an amendment.

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Download PDF Copy Here

MTAW Meeting #1 2017

Aegis on Madison Sky Lounge

January 21, 2017

Agenda

Members present: Riley Sanderson, President; Betsy Hartman, Treasurer; Sara Cannon, Secretary.

Meeting Call to Order – 1:06pm

 

  1. Approval of Agenda
    1. S. Cannon, motion “approve the agenda as posted.”
    2. B. Hartman, second.
    3. Approved.

 

  1. Individual Reports
    1. Treasurer Report – Betsy Hartman
  1. Betsy’s computer is down, so she is unable to access and disseminate the treasurer info at the moment, but MTAW did lose about $1500 from the Symposium. A complete Treasurer report will be available on the website after the new board takes office March 1, 2017.
  • Old Business
    1. Symposium survey – Mike and Riley sent out a satisfaction survey about the fall symposium, but did not receive enough responses to generate an infographic.

 

  1. New Business
    1. Constitution & Bylaw Revisions – Sara
      1. Cannon, motion “approve the Constitution & Bylaw Revisions as posted on the MTAW website.”
      2. Hartman, second.
      3. Approved.
    2. Nominations – Riley
      1. Sanderson, motion “open the floor for nominations for new executive board members.”
      2. Cannon, second.
      3. Approved.
      4. Nominations will be open through Monday, February 6th at 11:59pm PST.
      5. Elections will be open Tuesday, February 7th through Tuesday February 21st online for voting members only. The new board members will be notified February 22nd and take office March 1, 2017.
    3. ListServ – Besty
      1. The new executive board will decide what to do with the ListServ, as the Media Relations Coordinator will be in charge of this project.
    4. Wilson Trust Update – Betsy
      1. The Wilson Trust fund project in collaboration with Swedish Medical Center awarded the music therapy program a matching grant for 2016-2018.

 

  1. Good and Welfare
    1. Good and welfare is an opportunity to share the good and the bad occurring in your life with members present, creating an empowering community of colleagues.
    2. Carrie Lattimer-Ariniello, the recruiter with Oregon State Hospital is searching for applicants for a Full Time Music Therapy Clinical Coordinator position. Carrie can be reached at: LATTIMER-ARINIELLO@dhsoha.state.or.us and more information about the position can be found at: https://www.governmentjobs.com/careers/oregon/jobs/1637897/music-therapy-clinical-coordinator?keywords=Music%20Therapy&pagetype=jobOpportunitiesJobs

 

VII.      Adjournment – 1:57pm

 

Respectfully Submitted,

Sara Cannon, MT-BC

MTAW Secretary